RFP 25-024 Aeration Equipment Replacement - Belton, MO

Date Issued: 11/7/2025

Sealed proposals will be received by the Assistant City Manager/Public Works Director of the City of Belton at the City of Belton Public Works Facility located at 700 Seabee Road, Belton, Missouri, 64012 at the Administration Building (Building A) until the above time. All bids will be opened and read aloud. A late Proposal Packet is one received after 10:00 a.m., local time, at the time and place of the opening as stated. The decision as to the correct time for the openings shall be made by the Assistant City Manager/Public Works Director of the City of Belton and that decision shall be final. Proposals received after the deadline date and time will be returned unopened. It shall be the responsibility of those submitting a proposal to assure themselves that their proposal has been received by the City of Belton.

Project Description

This project involves the selection of a Contractor to procure and install all new equipment for two aerators at the wastewater treatment plant. The scope includes providing two (2) new 30 HP motors, sixty four (64) aerator discs, two (2) pillow block bearings, two (2) gearboxes, two (2) gearbox mounting hardware, and two (2) gearbox/shaft adapter assemblies including belts. The Contractor shall include all necessary crane rental, start-up, and testing of each unit. Removal and disposal of existing equipment will be completed by City staff.

The Contractor shall bid on all work. All equipment, materials, and workmanship must be in accordance with the Specifications and other Contract Documents.

RFP documents can be seen (viewing low resolution images online is free) or purchased for a non-refundable fee online at www.drexeltech.com in their online Plan Room. For access assistance, please contact Drexel directly by phone at 913-471-4430 or by email at distribution@drexeltech.com. Information regarding this RFP can be found in the “Public Jobs” link on Drexel’s website.

A copy of the City of Belton Design and Construction Manual may be downloaded at no cost from the City’s website at https://www.belton.org/Departments/Public-Works-Department/Design-and-Construction-Manual.

A mandatory Pre-Bid Meeting will be held on November 13, 2025, at 10:00 a.m., local time, and November 18, 2025, at 10:00 a.m., local time, at the City of Belton Wastewater Treatment Plant located at 21200 South Mullen Road, Belton, MO, 64012. Due to the importance of all bidders having a clear understanding of the specifications and scope of work requirements, bids will only be accepted from those who are represented at one of the Pre-Bid Meetings. Attendance at the Pre-Bid Meeting will be evidenced by the representative’s signature on the attendance roster. All bids must be accompanied by a Bid Bond from a surety or certified check from a bank acceptable to the Assistant City Manager/Public Works Director in the amount equal to or greater than 5% of the maximum total bid price. Prior acceptability of the proposed surety or bank furnishing the bid security before the bid date is recommended. An unacceptable bid security may be cause for rejection of the proposal. No bidder may withdraw his bid for a period of sixty (60) days after the date of opening of bids.

On all requests and correspondence, please reference RFP Number 25-024.

Requests for information related to this RFP should be directed to:

Matthew Wilson, Assistant Operations Superintendent

Telephone: (816) 830-3713

E-Mail: mwilson@belton.org