RFQ - 2025 Chieftain Park Playground Renovation Project - Tonganoxie, KS

City of Tonganoxie

REQUEST FOR QUALIFICATIONS for 2025 CHIEFTAIN PARK PLAYGROUND RENOVATION PROJECT

RFQ Overview

The City of Tonganoxie, in concert with the Tonganoxie Recreation Commission, seeks qualifications and information from qualified playground equipment manufacturers, or manufacturer representatives, to provide design, installation services, material sourcing and construction of custom play equipment as broadly defined herein. The project will be a design-build project delivery method. The proposed playground structures will be installed at Chieftain Park, located at 231 N. Main St. in Tonganoxie, Kansas, within an area of existing playground equipment which will be removed and potentially also in a portion of newly added playground space in the park (Figure 1-1). The project scope will include assistance with collection of public input, site field work as necessary for site improvements like drainage or surfacing, coordination with a small committee of local stakeholders tasked with aiding in the design process, presentation of proposed improvements to the Tonganoxie Recreation Commission and Tonganoxie City Council, sourcing selected equipment, and completion of installation of playground equipment and related improvements. Improvement plans for the park improvements have not been previously designed and will be developed as part of this project.

All information and images provided in this RFQ are for design intent only and creative solutions that provide the best updates to the space and create a functional play experience that helps level the playing field for children of all abilities is encouraged. The playground structure design may include architectural elements, historical references and social aspects from the local community. Figure 1-1 below shows the location and limits of the current playground area and possible expansion of the playground area.

Until the deadline of 1:00 PM on December 22, 2025, questions regarding the RFQ can be directed to Lindsay Huntington, City Clerk, at 913-845-2620 or lhuntington@tonganoxie.org. All questions and responses will be posted on the City’s website (tonganoxie.org) bid opportunities page by 3:00 PM on December 22, 2025.

Planned RFQ & Project Schedule

2025-12-04 - Release & advertise RFQ

2025-12-22 – Deadline for questions related to RFQ

2025-12-30 - Deadline for Qualifications Submissions

2026-01-05 through 2026-01-09 - Videoconference interview appointments with project committee (if necessary) & subsequent contract negotiation

2026-01-20 - City Council consideration of recommendation of award and draft contract with selected vendor

2026-01-21 through 2026-04-30 - public input collection, site field work as needed, and preparation of initial design

2026-05 - planned final decision for equipment selection

2026-11 through 2027-03 - targeted construction & installation period

2027-05-01 targeted substantial completion date

Qualifications Submission Instructions

All submissions of qualifications must be completed and received by the City no later than 1:00 p.m. on December 30, 2025, at the following location:

City of Tonganoxie

Attn: Lindsay Huntington, City Clerk

P.O. Box 326 (mailed delivery) or 526 E 4th St (in-person delivery)

Tonganoxie, Kansas 66086

All submissions will be opened and reviewed at 1:15 P.M. on December 30, 2025, in the Tonganoxie Council Chambers facility located at 303 Bury Street, Tonganoxie, KS 66086.